The importance of project planning

Over the years, we have worked with the clients who have undocumented project ideas, documented ideas with or without design and the projects in need of further development, e.g. bug fixing, upgrading or preparing a final release. They all expect us to build software that will appeal to users and yield good returns, which we bring about through careful planning. The underlying motive is to help clients understand the purpose of their projects because only then we can deliver the right product.

For example, there are clients who have a half-baked idea in their minds, say, they need seven transparent perpendicular lines and one in the form of a kitten. Not only do we attempt to draw these lines but we also try to grasp what they are used for and who will be using them. After eliciting the expectations, we make suggestions how to improve or optimise the product. We also propose new capabilities that the client didn’t envision. All obtained information is documented and scrutinised by the clients and developers.

Even if the client provides us with a full description of the project, we meticulously analyse it to make sure it is a perfect solution as there can be implementation constraints, localization issues or other nonfunctional or missing features that have not been considered. Again, it is an ultimate goal of the project that counts.

At the end of the day, it is this goal that defines the project scope, namely the requirements that are collected and validated in discussions between all stakeholders constitute the scope.

Scope

Diagram 1. Agree on the project scope

 

Clearly a schedule is necessary to complete this scope of work timely. It depends on the estimated efforts needed for the tasks.

Project schedule

Diagram 2. Approve the project schedule

 

Evaluating risks is critical to the success of every venture. We use our knowledge of the market and rely on our experience to foresee risks on any undesirable consequences.

Project schedule

Diagram 3. Evaluate risks

 

Eventually, we plan the budget considering the provisional costs.

Project scope,schedule and team

Diagram 4. Set the budget

 

We assemble the team depending on the project complexity. Quality assurance engineers are involved in the project from the very beginning. They are able to detect ambiguities and discrepancies early on and reduce the risk of failure.

Product owner, cliend and delivery team

Diagram 5. Assemble a team

 

Related: A perfect team structure for a perfect release?

 

Last but not least, we specify ways of communication, build delivery and feedback format.

Project process

Diagram 6. Agree on the means of communication

 

Related: Why is a project manager important for your firm?

 

To sum up, it is down to the project planning that we owe our successful cooperation with the clients and partners. It is the foundation of any project.

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