Careers / Position closed
Office Manager
- Location
- Wrocław, Poland
- Work model
- On-site
- Employment
- Part-time
This vacancy is no longer valid
The position has been closed and no longer accepts applications. We have many other opportunities: see the open positions at Indeema or send a general application.
The original description, kept for reference. This position is closed.
Description
As a part-time Office Manager, you will keep the Wrocław office running day to day: supplies, parcels, maintenance, onboarding support, office events and vendor coordination.
Overview
This is a flexible part-time role in the Wrocław office, with regular presence in the office. The workload varies: some tasks are routine, others come up only a few times a month or a quarter.
Requirements
- Strong organisational and time-management skills.
- Comfortable handling day-to-day tasks independently and coordinating several tasks at once.
- Good communication and problem-solving skills.
- Availability for 40–60 hours per month on a flexible part-time schedule.
- Availability to work from the office regularly, about 2–3 hours a day.
Will be a big plus
- Previous experience in office management, administration or a similar role.
Responsibilities
- Manage office supplies and purchases, including budget tracking and expense control.
- Coordinate incoming and outgoing parcels: delivery times, couriers and reception, shipping documents, and customs clearance and related taxes when needed.
- Coordinate office maintenance, repairs, furniture changes and other office changes, agreed with the building management.
- Support onboarding and offboarding: welcome packs and access cards, equipment prepared to IT instructions, and an introduction to office rules.
- Organise and coordinate office events.
- Buy, prepare and arrange delivery of gifts for holidays, birthdays and other occasions.
- Set up and hand over equipment to employees.
- Communicate with vendors and monitor invoices and payments when needed.